Field Maintenance Program

History

On November 19, 1997 City Council approved revisions to the Fees and Charges Policy that all revenues generated on all of the City's athletic fields be provided to the General Council of Winnipeg Community Centres for distribution to Community Centres in recognition of work performed on those fields allocated to their Centre.

Administration

All revenues generated on all of the City's athletic fields will be administered by GCWCC as part of the "sweat equity" maintenance program. The value of work performed will be determined using City of Winnipeg Maintenance Standards.

Grants

The revenues paid out to any Community Centre for its participation in the program will be determined cooperatively by the GCWCC and the City of Winnipeg, based on available resources.

Level of Grants

  • Full Maintenance will qualify the C.C. for $1000.00 per field
  • Assisted Maintenance option will qualify the C.C. for $350.00 per field.
  • Mini-Soccer pitches are considfered "half-fields" and will be pro-rated at 50% of the full/assisted field assessment.

Maintenance Options

Full Maintenance

Should a Community Centre opt to perform full maintenance at a given site, all fields at that location must be maintained at a full maintenance level (ie. fields, surrounding green space, play areas, wading pools, play structures). Centres may opt to perform full field maintenance at one location, while providing assisted field maintenance at a different location.

For a listing of Community Centre responsibilities, please refer to sport-specific charts provided by the City.

Assisted Maintenance

Under this option the Community Centre will perform a portion of the maintenance required on all of the athletic fields situated on a given location. The work performed will not include those jobs that require the use of large equipment. Please refer to the sport specific charts provided by the City.

City Maintenance

Community Centre choosing this option will not be eligible for funding under this program.  The City will provide maintenance as detailed in their charts.

Field Allocation

Community Centres may allocate their fields for weekend use at their own discretion and retain all revenues raised through those allocations. For the protection of the user, Community Centres and the City, an "Agreement To Use of Facility" must be completed and filed with the City of Winnipeg for all such uses.

Community Centres may not allocate their athletic fields or assess any charges on weekdays (Monday through Thursday), such allocations being under the exclusive authority of the City of Winnipeg.

Where it is found that a Community Centre has assessed such charges, the amount of revenue lost to the legitimate system of athletic field fees will be estimated by the City of Winnipeg. This amount will be deducted from that Centre's "sweat equity" allocation or deducted from their next operating grant. Funds retained in this manner will be returned to the City of Winnipeg.

In all cases, community youth programs will be given first priority for the use of athletic fields. The number of playing slots allocated to community youth programs will be proportionate to the number of youth teams registered. The number of playing slots should not, as a rule, exceed two slots per team per week.

Eligibility of Fields

Any City-owned properties for which the City of Winnipeg is responsible for maintenance are eligible. The eligibility of any other fields that are utilized by a Community Centre but not located on Community Centre property (ie. Parks property) will be determined by the City of Winnipeg. Where there is an overlapping of fields, only one field will be eligible for funding.

Responsibilities

All contractors, workers, supervisors, suppliers and volunteers participating in the AFM Program will ensure safe operation of equipment related to this program in accordance with the Work Place Health and Safety Act applicable standards and industry best practises.

The City of Winnipeg will be responsible to provide inspections of the properties enrolled in the program. Confirmation that Centres have either met or not met their obligations will be forwarded to the GCWCC.

Where a Community Centre fails to meet their obligations under the program, the City of Winnipeg will provide the required maintenance functions and the Community Centre will be assessed for any such work. Should a Centre repeatedly fail to meet their obligations, they will be removed from funding eligibility and their status will be dropped to the “no maintenance� level. Verification of these decisions will be forwarded to the GCWCC.

A Community Centre will have the opportunity to appeal any rulings regarding site inspections or their removal from the program. A committee consisting of representatives from the City of Winnipeg and the GCWCC will deal with such appeals.

Where applicable, the City of Winnipeg will remain responsible for the provision of standard materials. The materials provided shall conform to the most current City of Winnipeg standards. The quantity and frequency of the provision of standard materials shall be determined by the City of Winnipeg. Should a Community Centre choose to utilize materials of a higher quality than the City standard, they shall be responsible for the supply of same. In the event that the maintenance reverts back to the City, the use of City standard materials would also be re-instated.

Deadline for ordering material for the next calendar year will be September 1st. Weather dependent, requests for materials will be accommodated by the end of April. Parks Area Contacts for ordering material are:

  • South Area - Drew Williams - 986-4309     dwilliams@winnipeg.ca
  • East Area - Karl Thordarson - 986-4292     kthordarson@winnipeg.ca
  • North Area - Bob Moskal - 986-6635           bmoskal@winnipeg.ca
  • West Area - Oliver Garus - 986-4889          ogarus@winnipeg.ca

Community Centres opting into the program will be responsible for their level of maintenance for the entire season (generally accepted as being the period of March 1 to September 30). This maintenance will continue regardless of the nature of the user groups utilizing the properties in question.

Site Plans

Site plans precisely outlining the boundaries of maintenance will be provided to Community Centres participating in the program.

Deadline

All applications must be received by February 28. Applications received after this date will not be considered.

 Click Here for the 2010 Athletic Fields Maintenace Application

Sponsors